Side Meetings

Industry-Hosted Side Meetings

The Small Satellite Conference is pleased to offer organizations the opportunity to hold industry-hosted Side Meetings for Conference attendees. Side Meetings are available for a fee of $200.

SmallSat will assist you in arranging for a room and A/V for your meeting. SmallSat will also advertise official Side Meetings on the Conference website, in the smartphone app, and in the on-site program. Requests will be considered by committee on a first-come, first-served basis. Request forms must be received by May 23, 2025. An official Side Meeting must meet the following conditions:

• Side Meetings may be held outside of technical session hours starting Sunday, August 10 at 8:00 AM and during breaks on official Conference days August 11-13.
• Limit of one official Side Meeting per company or organization.
• Meetings are limited to 1.5 hours.
• Panels are limited to one per time block on a first-come basis.
• Payment must be received before any meeting will be advertised.
• Room assignments will be made on a first-come basis.
• Side Meeting rooms will be equipped with one screen and projector and one microphone with a stand.
• Additional audiovisual equipment will be available for rental. Please indicate additional A/V requirements in your application. Pricing will be provided.

The Small Satellite Conference is not responsible for any Side Meeting logistics beyond arranging a room and limited advertising. Content is solely the responsibility of the hosting company/organization.

For any Side Meeting questions, please contact melissa.powers@sdl.usu.edu.

Private Meeting Rooms

If organizations wish to request an on-site room for exclusive use, a fee of $350 per day will be assessed. To set up a private meeting location, fill out the Private Meeting Request Form. Forms must be received by May 23, 2025. For Private Meeting Rooms, please note the following:

• Only one private meeting room can be reserved per company or organization.
• A fee of $350 per day must be paid once reservation is confirmed.
• Reserved rooms will be available Sunday, August 10 through Wednesday, August 13, from 7:30 AM until 6:00 PM.
• Room styles and locations are limited and will be assigned on a first-come basis.
• Food and beverages are available for purchase through the Salt Palace’s sole catering provider, Sodexo Live!. You may not bring in your own food and beverage. Please contact melissa.powers@sdl.usu.edu for menus and more information.
• Audiovisual elements (except lighting) are not provided in the Private Meeting Rooms. If you require A/V, please indicate what you require and you will be provided with a rental menu upon payment.

The Small Satellite Conference is not responsible for any private room logistics beyond arranging a room. Content is solely the responsibility of the hosting company/organization.

Other On-Site Meetings

Attendees are welcome to organize unadvertised meetings on their own. Sign-up sheets for free meeting rooms are available at the on-site registration counter during SmallSat. Rooms are limited to up to two hours per organization, per day. A variety of room sizes and styles will be available for sign up Monday through Wednesday during the Conference.

Please do not hold meetings or interviews in any off-site rooms that are not on our meeting room sign-up sheets without express permission from SmallSat administrators.

Questions

Please contact melissa.powers@sdl.usu.edu