Side Meetings & Related Events

Side Meetings and Private Rooms are limited and subject to availability.

Industry-Hosted Side Meetings

The Small Satellite Conference is pleased to offer organizations the opportunity to hold industry-hosted Side Meetings for Conference attendees. Side Meetings are available for a fee of $200.

SmallSat will assist you in arranging a room and A/V for your meeting. SmallSat will also advertise official Side Meetings on the Conference website, in the smartphone app, and in the on-site program.

• Side Meetings must be held outside of technical session hours, August 24-26 and are limited to pre-determined 50 minute time slots.
• Meetings are limited to 50 minutes.
  • If a longer time slot is needed, meetings may be considered for Sunday, August 23.
• All Side Meetings will be reviewed in April 2026.
• Notifications for accepted meetings will be sent on or before April 30, 2026.
• Payment must be received before any meeting will be advertised.
• Side Meeting rooms will be equipped with one screen and projector, one lectern with microphone, up to four microphones for speakers , one riser, one 6-ft table with linen, and theater seating.
• Food and beverages are available for purchase through the Salt Palace’s sole catering provider, Sodexo Live!. You may not bring in your own food or beverages. Please contact melissa.powers@sdl.usu.edu for menus and more information.
• If additional audiovisual equipment is required, please indicate this in your application. Additional audiovisual elements may incur rental fees.

The Small Satellite Conference is not responsible for any Side Meeting logistics beyond arranging a room and limited advertising. Content is solely the responsibility of the hosting organization.

For any Side Meeting questions, please contact melissa.powers@sdl.usu.edu.

Private Meeting Rooms

Organizations may request an on-site room for exclusive use at the rate $350.00 per day. To request a private meeting room, fill out the Private Meeting request form. Forms must be received by May 29, 2026.

For Private Meeting Rooms, please note the following:

• Only one Private Meeting Room can be reserved per company or organization.
• A fee of $350 per day must be paid once reservation is confirmed.
• Reserved rooms will be available Sunday, August 23 through Wednesday, August 26, from 7:00 AM - 6:00 PM.
• Room styles and locations are limited and will be assigned on a first-come, first-served basis.
• Food and beverages are available for purchase through the Salt Palace’s sole catering provider, Sodexo Live!. You may not bring in your own food or beverages. Please contact melissa.powers@sdl.usu.edu for menus and more information.
• Audiovisual elements (except lighting and power) are not provided in the Private Meeting Rooms. If you require A/V, you may provide your own, rent from your preferred A/V company, or rent from the Salt Palace’s in-house audiovisual company, Encore. Please contact melissa.powers@sdl.usu.edu for more information.

The Small Satellite Conference is not responsible for any private room logistics beyond arranging a room. Content is solely the responsibility of the hosting company/organization.

Related Events

Related events are meetings, activities, or events held during the week of SmallSat. While they are related to the SmallSat Conference, they are organized, managed, and facilitated by the individual organizations and must be small satellite-related. All requests are subject to approval by SmallSat Administration.

Other On-Site Meetings

Attendees are welcome to organize unadvertised meetings on their own. Sign-up sheets for free meeting rooms will be available at the on-site registration counter during SmallSat. Rooms are limited to two hours per organization per day. A variety of room sizes and styles will be available for sign-up Monday through Wednesday during the Conference.

Questions

Please contact melissa.powers@sdl.usu.edu