Side Meeting Request Deadline
June 14, 2024
Private Room Request Deadline
June 14, 2024
Side Meetings and Private Rooms are limited and subject to availability.
Industry-Hosted Side Meetings
The Small Satellite Conference is pleased to offer organizations the opportunity to hold industry-hosted Side Meetings for Conference attendees. Side Meetings are available for a fee of $200.
SmallSat will assist you in arranging for a room and A/V for your meeting. SmallSat will also advertise official Side Meetings on the Conference website, in the smartphone app, and in the on-site program. Requests will be considered by committee on a first-come, first-served basis. Request forms must be received by June 14, 2024. An official Side Meeting must meet the following conditions:
- Side Meetings are held outside of session times.
- Limit of two official Side Meeting per company or organization.
- Meetings that take place Monday morning have a time limit of two hours. Meetings that take place during AM breaks, PM breaks, or during luncheons are limited to one hour.
- Meetings that take place Sunday evening, Thursday afternoon, or on Friday are not time sensitive.
- Panels are limited to one per time block on a first-come basis.
- Payment must be received before any meeting will be advertised.
- Room assignments will be made on a first come basis.
- A/V is limited to an overhead projector and screen through wireless connection. A small lapel microphone may also be available in larger classrooms and auditoriums.
The Small Satellite Conference is not responsible for any Side Meeting logistics beyond arranging a room and limited advertising. Content is solely the responsibility of the hosting company/organization.
For any Side Meeting questions, please contact firstname.lastname@example.org.
Private Meeting Rooms
If organizations wish to request an on-site room for exclusive use, a fee of $350.00 per day will be assessed. To set up a private meeting location, fill out the Private Meeting Request Form. Forms must be received by June 14, 2024. For Private Meeting Rooms, please note the following:
- Only one private meeting room can be reserved per company or organization.
- A fee of $350 per day must be paid once reservation is confirmed.
- Reserved rooms will be available from 7:30 am until 6:00 pm.
- Room styles and locations are limited and will be assigned on a first-come basis.
- Food and drinks may not be available in all room locations.
- A/V is limited to an overhead projector and screen through wireless connection.
The Small Satellite Conference is not responsible for any private room logistics beyond arranging a room. Content is solely the responsibility of the hosting company/organization.
For any questions about private rooms, please contact email@example.com.
Other On-Site Meetings
Attendees are welcome to organize unadvertised meetings on their own. Sign-up sheets for free meeting rooms are available at the on-site registration counter during SmallSat. Rooms are limited to up to two hours per organization, per day. A variety of room sizes and styles will be available for sign up Monday through Thursday during the Conference.
Please do not hold meetings or interviews in any University rooms that are not on our meeting room sign-up sheets without express permission from SmallSat administrators.
Please contact firstname.lastname@example.org