Exhibit Kit

Deadlines at a Glance

Exhibiting organizations will be issued a quantity of full access passes based on booth type.

Booth Size Quantity of passes

20 x 20 Quad 7 full access passes

20 x 10 Double 5 full access passes

10 x 10 Single 3 full access passes

8 x 2 Tabletop 2 full access passes

Note: Additional passes can be purchased during booth selection or at any time by emailing register@smallsat.org. Paid passes do not replace or increase your included free allotment.

How to Register Booth Staff

After booth selection, the primary contact will receive a unique registration link to add booth staff.
Instructions will be included in the email.
If you need to assign the registration task to someone else, contact register@smallsat.org with their name and email.

Important Booth Staff Guidelines

Full access passes are for individuals working the booth—not for general attendees or guests.
Passes:
- Are assigned to specific individuals
- Display the registrant's name and exhibiting company
- Must be worn at all times for access to technical sessions, exhibit hall, and all after-hour conference events
No “exhibit-only” passes are available.
Additional booth staff must be registered. No shared passes allowed.

Substitutions & Changes

Permanent substitutions can only be made by the designated organization representative.
To make a substitution:
- Email register@smallsat.org
- Include: new person’s full name, email address, country, and role
Passes cannot be traded between individuals once assigned and printed.

Exhibit Space Specifications

Tabletop

8’ x 2’

$2,000

Includes 2 Full Access passes

Single Booth

10’ X 10’

$3,500

Includes 3 Full Access passes

Double Booth

10’ X 20’

$6,500

Includes 5 Full Access passes

Quad Booth

20’ x 20’

$8,500

Includes 7 Full Access passes

The complimentary full access passes are exclusively intended for staff actively working within the booth. These registrations are not to be offered to anyone outside of your organization. All additional staff must register as a Conference attendee.

To ensure visibility, safety, and fairness for all exhibitors, the following display standards apply.

(Applies to all booth types unless otherwise noted)

Booth Setup & What’s Included

All booths are space‑only unless otherwise specified.
Pipe and drape is provided. (Color: Black. 8’ high back drape, 3’ side rails)
Flooring, furniture, display structures, signage, and electricity are not included and must be provided by the exhibitor or ordered through Modern Expo and/or the Salt Palace.

Structure & Construction

Exhibits may include display structures, walls, canopies, or branded elements, provided they comply with height, visibility, and placement rules.
All visible surfaces must be finished or branded. Exposed backs, framing, or raw materials are not permitted.
Two‑story booths or double‑deck structures are not permitted for any booth type.

Visibility & Neighbor Consideration

Exhibit designs must maintain reasonable line‑of‑sight visibility for neighboring booths.
Structures may not completely block visibility into or through a booth from all sides.
Booth designs that significantly obstruct surrounding exhibitors may be required to be modified on‑site at the exhibitor’s expense.

Height Restrictions

Maximum allowable height depends on booth type and is outlined in each booth‑specific section.

Signage Guidelines

Hanging signage is permitted for standard booths but is not allowed for tabletops. All hanging signage must be arranged through Modern Expo.
The exhibit hall ceiling height is 30 feet; all hanging signs must maintain a minimum of 4 feet of clearance from the ceiling.
No signage or materials may be hung from pipe and drape or attached to venue walls.
All signage must remain within the exhibitor’s contracted booth footprint.

Flooring

Flooring is required for all booth spaces, except tabletop exhibits.
Acceptable flooring includes carpet, vinyl, or raised platforms.
Main exhibit hall walkways will be carpeted by show management.

Onsite Information

Registration & Badge Pickup

Location
Salt Palace Convention Center Lobby

Hours
August 22: 12 – 6:30 PM
August 23-26: 7:00 AM – 6:30 PM

Badge Pickup
Your badge can be picked up at registration. Please wear your badge at all times — it is your access to the exhibit hall, technical sessions, lunches, side meetings, and industry events.

Meals & Breaks

Lunches and coffee breaks are included with registration
Food is served inside the Salt Palace
Badge required for all meals

Exhibitor note: Exhibitors may access lunch lines starting at 12:00 PM, 30 minutes before general attendees, to help keep booths staffed during peak hours.

Parking & Transportation

Most hotels in the SmallSat hotel block are walkable.

For those driving:

City Creek Center Parking
Large, secure parking located directly across the street
Entrances on West Temple, South Temple, and State Street
Royal Wood Plaza Lot
250 W 200 S, Salt Lake City, UT 84101

Public transit and rideshare options are also readily available.

Wi-Fi

Free conference Wi-Fi is available throughout the venue.

Network: SmallSat2025
Password: whatablast

Security

24-hour security will be provided onsite
No access to venue after hours without permission
Conference is not liable for lost or stolen items

Printing Services

Onsite printing: Aggie Print will be available inside the Salt Palace
Offsite printing: UPS Store at 300 W 200 S, Salt Lake City

Technical Sessions & Conference Flow

Technical sessions take place across the hall from the exhibit in the Salt Palace
The exhibit hall is separate from session rooms and open Monday–Wednesday
New this year: Research & Academia technical talks will take place on Sunday
NASA Town Hall and featured presentations are included in the main program.
Side meetings are held in designated meeting rooms and are open to registered attendees.

Session locations and daily schedules are available in the conference app and on the website.

General Information

Decorator Services provided by Modern Expo & Events

Customer Service
3370 West 500 South, Salt Lake City, Utah 84104
(800) 666-4564
(801) 983-8160
expo@modernexpo.com
www.modernexpo.com
Modern Expo Service Kit

Lead Retrieval

$150 per lead device
To order: Email register@smallsat.org
More info coming soon

Lodging & Travel

Hotels: See updated partner hotel list
Airport: Salt Lake City International (SLC) – 15 minutes from venue
Transport: Uber, Lyft, TRAX light rail, rental cars, or shuttles available
Weather: Average August temps: 90°F (day) / 67°F (night); warm but comfortable
Explore SLC: Visit Salt Lake

Schedule

Check-In/Set-up

Saturday, August 22

9:00 AM-6:00 PM

Sunday, August 23

7:00 AM–6:00 PM

*Exhibit must be completely set-up Sunday by 6:00 PM. Set-up on Monday morning is not allowed.

Exhibit Hours

Monday, August 24

9:00 AM–5:00 PM

Tuesday, August 25

9:00 AM–5:00 PM

Wednesday, August 26

9:00 AM–5:00 PM

Note: Exhibits must be staffed during official conference hours (9:00 AM – 5:00 PM), except during lunch. Exhibitors may remain on the show floor until 6:00 PM if needed.

Exhibitor Move Out

Wednesday, August 26

5:00 PM–7:00 PM (hand-carry items only)

Thursday, August 27

6:00 AM–9:00 PM

Note: Crates will be delivered overnight Wednesday-Thursday; full teardown begins Thursday, August 27 at 6:00 AM

* Schedule subject to change

Conference Participation

All exhibit registrations are full access and include admittance to the technical sessions.

Any exhibiting company who has not paid will be dropped on or before May 29, 2026.
All exhibit booth staff passes are full access and include admittance to the technical sessions.
All exhibiting organizations agree to the information in the Rules & Regulations when they register for the Conference.
Liability Insurance in the amount of $2,000,000 is required for participation. Reference this section in the Rules and Regulations for additional insured and more information.

Exhibit Kit

Deadlines at a Glance

Insurance Guidelines:

How to Upload Insurance Certificate:

Advance Warehouse Shipping Address

Internet Access:

Booth Size Quantity of passes

How to Register Booth Staff

Important Booth Staff Guidelines

Substitutions & Changes

Direct to Show Shipping Address

Exhibit Space Specifications

Tabletop

Single Booth

Double Booth

Quad Booth

Onsite Information

Registration & Badge Pickup

Meals & Breaks

Parking & Transportation

Wi-Fi

Security

Printing Services

Technical Sessions & Conference Flow

General Information

Decorator Services provided by Modern Expo & Events

Lead Retrieval

Lodging & Travel

Schedule

Check-In/Set-up

Exhibit Hours

Exhibitor Move Out

Conference Participation