Attendee Registration

Student Rate Eligibility

The student registration rate applies to individuals who are enrolled as full-time undergraduate or graduate students. Those who are employed full-time and are taking courses are not eligible for this rate. If you have questions regarding your eligibility, please contact register@smallsat

Family/Guest Social Event Pass

Attendees with Full Access passes may purchase additional passes for Family/Guests to attend Social Events. These Family/Guest Passes cannot be used to access exhibits, technical sessions, posters, side meetings or lunches. Attendees and guests must wear badges/passes at all social events.

Dietary Requests

Food substitutions are available for guests with special dietary needs. Vegetarian and gluten-friendly options will be offered, and all menu items will be clearly labeled with the following allergens: dairy, eggs, fish, shellfish, tree nuts, peanuts, gluten, soy, and sesame. SmallSat cannot guarantee foods are 100% free of cross-contamination or allergens. If you have additional requirements or concerns, please reach out to info@smallsat.org .

Persons with Disabilities

Reasonable accommodation is available for persons with disabilities. If you have additional requirements or concerns, please contact melissa.powers@sdl.usu.edu. Fourteen working days’ notice is needed to prepare materials and services.

Conference Attire

Business/Business Casual

Media Pass

Complimentary registration is available to accredited members of the media. Media registrations include keynote address, technical sessions, exhibits, lunches, refreshment breaks, and social events.

Media Pass applications will be available beginning January 5, 2026.

Official media photo identification is required at the time of check-in.

Fine Print

Participation

Participants at the Small Satellite Conference hereby agree to indemnify, protect, defend, and hold harmless the Salt Palace Convention Center, Utah State University, and Space Dynamics Laboratory and its trustees, officers and agents, employees and students from any and all liability including claims, demands, losses, costs, damages and expenses of every kind and description (including death) or damage to persons or property, including but not resulting, directly or indirectly, from any act or omission of the exhibitor, its agents or employees or on accounts of injuries, death or property damage arising out of activities of the attendee as authorized by this agreement, or arising out of its use of Conference services and facilities with the American Disabilities Act.

Conference participants are not permitted to place signage, banners, fliers or other advertising materials in any public areas including the Ballrooms, exhibit halls, lunch areas, lounges, break areas, social event venues and individual exhibit booths. Any materials placed in Conference venues will be removed and disposed of.

In accordance with the terms, conditions, and regulations, by checking the agreement box on the online registration form, each individual agrees to abide by the rules and regulations as stated above or as specifically designated by Conference Management. Once confirmed, this registration form becomes a contract. Failure to abide by Conference rules and regulations will result in forfeiture of all monies paid under terms of this agreement.

Photography Notice

Please note that by attending the Small Satellite Conference, you may be the subject of still photography or videography that is used by the Space Dynamics Laboratory for purposes of promoting the Small Satellite Conference. By attending, you agree to grant the Small Satellite Conference, the Space Dynamics Laboratory, its agents, and participating organizations the right to use your likeness in any photographic or video coverage of the event including participating organizations’ activities.

Illness Prevention Considerations

SmallSat will be live and in person in Salt Lake City, Utah. We welcome attendees to wear masks according to their own comfort level. SmallSat takes precautions according to County and State guidelines.

Cancellation Policy

Refunds will be made to those registrants who cancel, less a 10% cancellation fee if a request is submitted by August 21, 2026. No refunds will be made after this date. Personnel substitutions will be accepted without the fee.

The Small Satellite Conference reserves the right to cancel this program due to insufficient enrollment or extenuating circumstances and limits its liability to registration refunds only.